You can link records to file them in multiple locations in the File Plan.
This gives the effect of "duplicating" the record in another location, though there is
still only one record, but it's now contained in more than one folder. Changes made to the record
in one location will be reflected in all the other locations, and this includes deleting the
record.
- Hover over a record in the File Plan and click More then Link to.
- Select a location in the File Plan to link a record to.
-
Click Link.
A link is created in the destination folder. All versions of the document display the
icon. Note: The rules of all disposition schedules that a record is governed by are combined, with the longest retention period being the one that is adhered to.