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SkyVault Enterprise 4.1.10 » Using SkyVault » Using SkyVault Enterprise » The calendar

Adding an event

Schedule an event in the calendar to make note of upcoming events with a set date and time, such as meetings, workshops, and deadlines. Any site member can schedule an event that is relevant to the site. The event appears in the calendar and the Site Calendar dashlet.
This task assumes you are viewing the calendar for the desired site.
  1. Initiate the event creation in one of the following ways:
    • Click Add Event in the header.
    • Select the desired event date on the browsing pane calendar and then click Add Event in the header.
    • Navigate the calendar on the main view and click the desired event date.

    Note: To create an event in the Agenda view you must use the Add Event button in the header.

    Simply clicking Add Event causes the start and end dates to default to the current date. Specifying a date first, as in the other two methods, causes the start and end dates to default to the date selected.

    The Add Event dialog box opens. Fields marked with an asterisk (*) are required.

  2. Type a name for the event in the What box.
  3. Type the event location in the Where box.
  4. Provide a Description of the event you are scheduling.

    Note: The details you enter in these first three fields appear in the Agenda view for all users to see. In the other views only the event name displays.
  5. Select the event start and end dates.

    The start and end dates default to the same day but events can span multiple days. Click the icon to the right of the date field to display a calendar then navigate to the desired month and click a date to select it.

  6. Specify the duration of the event:
    • Select All Day to schedule a full day event.
    • Provide a time for both the event Start Date and End Date.

    The start and end times are not applicable when you schedule an all day event. All times are in 24-hour notation.

  7. Add existing or create new tags for the event as necessary.
  8. Optionally, select a folder to indicate to users where material related to the event is located:
    1. In the Related Content section, click Browse.
    2. On the Browse Folders dialog box navigate the library folder structure and select the appropriate folder.
    3. Click OK.

    Note: The Related Content section is not visible by default. Contact your system administrator to update <configRootShare>/classes/alfresco/site-webscripts/org/alfresco/modules/create-event.get.properties and <configRootShare>/classes/alfresco/site-webscripts/org/alfresco/components/calendar/info.get.properties if you cannot see this feature.

    The selected path is displayed on the Add Event page.

  9. Click OK.
The dialog box closes and the calendar displays the new event as scheduled.
Parent topic: The calendar
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