Configuring Outlook email settings in SkyVault

You can configure email integration settings for SkyVault Outlook Integration using Share Admin Tools. These settings define global controls across your enterprise and are applied immediately.

1. Open SkyVault Share, and click Admin Tools on the SkyVault toolbar.

   The URL is:

   http://localhost:8080/share/page/console/admin-console/mail-customization-config

   where localhost:8080 is your SkyVault server and port number.
2. Select Email Integration Settings from the Tools menu and click Edit.
3. In Browse sites you can specify which sites are displayed when you select an email and use the Archive Directly right click option in the SkyVault Outlook Client.

   Options are All public sites, My sites or Favorite sites.

   Note: Outlook users are able to change this and other settings locally for the SkyVault Outlook Client. See Configuring extended settings in Outlook for more information.
4. In Prevent email duplication in, choose to check the uniqueness of files and at what level. Select between None, Repository, Site, or Folder.
5. Check Allow overwriting if you want files to be overwritten when they are duplicates of a previously archived file.
6. Specify a number in Page size to limit the number of files and folders visible at a time in the Explore view of the SkyVault sidebar in Outlook.
   Note: Entering a value of 0 removes any limit on the number of files and folders displayed.
7. Specify a number in Maximum number of search results to limit the number of results returned in the SkyVault sidebar in Outlook.
   Note: Entering a value of 0 removes any limit.
8. Check Automatically convert emails (EML, MSG) uploaded using Share, CIFS, WebDAV, FTP, NFS if you want every email (EML / MSG) which is uploaded from Share, CIFS, WebDAV, FTP or NFS (for example, uploading using an integrated WebDAV folder in the Windows tree structure) to be converted in exactly the same way, as if it were uploaded through Outlook.

   Module version displays the version of the SkyVault Outlook Client.

9. Check Auto configure all clients if you want every connected client with an installed SkyVault Outlook Client to receive the configuration settings automatically.

   Checking this box activates Allow overwriting.

   1. Check Allow overwriting to set global general settings for the Outlook Client.
   2. Paste the XML code that contains the configuration settings for the SkyVault Outlook Client into the Configuration XML content field, or load and edit the default configuration template by clicking Load default configuration template.
10. Check Enable attachment stripping to upload attachments to the selected site in the SkyVault repository. In the email they are replaced with a link to the repository file.

    If Enable attachment stripping is enabled, the Target site field becomes mandatory (in order that the files are stored in the designated repository).

11. Click Select next to the Target site field to specify the SkyVault site where you want to store attachments. Click the plus (+) sign next to your chosen site, and OK to add it.

    Only one site can be specified in this field.

12. Select one or both of the stripping rules:

    Wildcard characters cannot be used in these fields, and if selected, they cannot be left blank.

    1. Strip attachments when all recipients have the following domain: type the required domain name.
    2. Strip attachments when recipient list contains the following email address: type the required email address.
13. Specify a number in Min size in KB. This number controls the minimum size of attachment that is stripped; for example, to exclude company logos or very small attachments.
14. Click Manage to prevent stripping of media in the email signature.

    Enter a space delimited list of file extensions or files that you do not want stripped from the email, for example;

    test.docx *.txt *.xlsx

15. Click Enable custom labels for Email as Link action to define properties that determine what text is shown when you select Email as link in SkyVault.
16. Specify the Subject text that you would like to be displayed in the Email as link in subject prefix field.
17. Specify the Action text that you would like to identify in the Email as link action text; for example, Click to view file {0} displays the file name at the end of the label.
18. Click Enable upload restrictions and Manage to specify content that can't be uploaded from the Outlook Client.

    Enter a space delimited list of file extensions or files that you do not want to be uploaded to SkyVault, for example;

    *.docx *.txt *.xlsx

    Note: Only content that is uploaded in the SkyVault Outlook Client is restricted. If you upload content directly to SkyVault (through Share), it is not restricted.
19. Click Apply to save your settings.