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SkyVault Records Management 2.1 ยป Administering Records Management

List of Values

When users edit metadata for folders and records, one of the field types available is a drop-down list, or list of values.
Two predefined lists are provided with Records Management:
  • Supplemental Markings - security categories that are recommended by the DoD 5015.2
  • Transfer Locations - the names of your storage locations

You need to provide values for these lists so that users can select from them when they edit metadata. The recommended values for Supplemental Markings are Confidential, Restricted, Secret, Top Secret and Unclassified.

You can also set up new lists as needed, and you can use these lists when you create custom metadata.

Where the value is a text string, you may also enter the value using a list of values menu. For example, on the Edit Metadata page, you enter the value for the Mimetype field by selecting a value from the menu.

  • Creating a list of values Creating a list is a two step process. First you create the empty list and then you edit it to add the values. Once you create a list, you cannot delete it.
  • Editing a list of values Use the Edit feature to add and delete values for a list. You can also control the user and group access to the values in the list.
  • Renaming a list of values If you need to rename a list of values then it's very easy to do.
Parent topic: Administering Records Management

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