You can edit classification details and change the assigned security marks, as well as
reclassifying files and records to downgrade, upgrade, and declassify them.
When a file or record is originally classified, a downgrade or declassification schedule
can be set up. It's recommended that you follow this schedule when reclassifying.
You also can't reclassify a file or record higher than your own security level. So if your security clearance is Confidential, you can't reclassify a file or record as Top Secret.
Note: Files
and records can be reclassified multiple times.
- Hover over a file or record and select More, then Edit Classification.
-
Select a classification from:
- Top Secret
- Secret
- Confidential
- Unclassified
Tip: If you select unclassified then the file will be available to all users. The classification reason can be seen in its properties when you preview the file or record. -
You can edit most fields without choosing a new classification. If you select a new
classification then you need to state who is doing the reclassification and the reason for
doing it.
Note: If the file or record has previously been reclassified then the person who classified it and their reason are displayed. You can edit these if required.
- Update other Security Classification details as required.
-
Click security marks to apply them to the file or record, and again to remove them.
See How security controls work for more details.
-
Click Save.
The file or record now displays its classification level, and can only be seen by those with the required security clearance.
Tip: Files and records set to Unclassified with no applied security marks can be seen by all users.Note: The option to Share a file (not applicable for records) is no longer available for Top Secret, Secret, or Confidential files. When a file is declared as a record it retains its classification level and any security marks.The classification reason and classification-related properties can be seen in the Properties when you preview the file or record.